16 October 2024 via Teams.

AGENDA

1. Apologies,
2. Conflict of Interest (new declarations)
3. Actions from Previous Meeting
   1. Cost of Safeguarding courses
   1. Fell running licensing
   1. Mentoring programme to T & F Officials Committee
4. Reports:
5. Safeguarding (KH)
6. Finance Report (KM)
7. WA General Council (LH)
8. Track & Field (JT)
   1. Inter-Regional T & F Championships 2024
9. Cross Country/Road (DM/JB/SC)
   1. Cross Country Regional Champs 2024
   1. Cross Country Inter-regional Champs 2024
10. Trail and Mountain (TM)
11. East Wales Road Race Championships update (PA)
12. Officials (BB)
13. Website (CV)
14. Any other Business

Inter-regional 10k Championships 2025

• Suggestions for future meetings discussion points
  • Date of next meeting:  Wednesday 11^th December
  • Dates of Future Meetings: tbc at next meeting after WA AGM

Please notify the chair and secretary if you wish to add any items for AOB by Friday 11^th October 2024 and if you need the link to join the meeting.

2024 East Wales Cross Country Championships

This year’s championships will take place over the first two Gwent League meetings.

Senior & Masters Championships

12thOctober (Pembrey)

M65 Men who chose to run in the Senior race will not be eligible for the M65 championship

Junior Championships U11-U20

9thNovember (Cardiff)

East Wales Cross Country Championships entry

· All athletes with East Wales qualification will be entered automatically. Qualification for East Wales is via birth, 9-month residence, or retention. In principle, all athletes of East Wales clubs will be included in East Wales results.

· No pre-entry or on the day registration. However, you may email Darryn McAtee if you wish to highlight any athletes who you think might otherwise be omitted from the results.

· Results will be produced following publication of the Gwent League results. Medals will be awarded after this, at the next available opportunity.

· Email queries to Darryn McAtee (desmac66@hotmail.com).

Entry fees

Clubs will be invoiced post-race.

Awards & team composition

· Medals for individual & team 1st/2nd/3rd in each age category – juniors, seniors, masters. Masters will be included in Senior results, and also in their respective age category.

· Team composition – Senior Men & Women 4 per team – all other age categories 3 per team.

Selection for Welsh Inter Regional Championships

· Fixture date 16th November (Newtown).

· 15 athletes selected per team.

· Seniors/Masters – first 6 in each age category in East Wales Championships selected automatically. Further athletes selected on the basis of East Wales Championships and previous cross-country, road & track performance. For the V65 teams it’s the first 2 finishers at Pembrey that get auto qualifying for the IRs (not 6, as the IR team is only max of 5)

· Juniors – selected on the basis of form over the past 12 months over cross-country, road & track, with particular attention paid to the first Gwent League fixture.

Darryn McAtee

Senior…Coity…15 June

Junior (U15/17/19)…Llanthony Show…3 August

Race Info…

Coity: https://www.welshathletics.org/…/view/the-coity-race

Llanthony Show: https://www.welshfellrunnersassociation.org.uk/…/llanth…

Race Details
 Tuesday Night Races
 Undulating Rural Course
Race Date – Entries Close
3 Mile 7th May – 5th May
4 Mile 21st May – 19 th May
5 Mile 4th June – 2nd June
Race start 7.15
Fun Run 6.45
Race Headquarters:
Llanfrynach Village Hall LD3 7AZ
Generous Prizes
Collect race numbers and timing wristband on the night

Entry Fees

Affiliated Club Members / Non-Affiliated – Brecon AC Members

3 miles £9 £11 £7
4 miles £10 £12 £7
5 miles £10 £12 £8
For all three – £22 £26 £19

More Race Info at www.breconac.org.uk
Race t-shirts can be ordered with Entry

The first event in the 2024 championships got off to a good start at the Admiral City of Newport Half Marathon, with 272 East Wales athletes taking part, exactly the same number as in 2023!

In the female competition the top three were:

1. Emma Wookey (Lliswerry)

2. Antoinette Dumayne (Lliswerry)

3. Lowenna Taylor (Caerleon)

In the male competition the top three were:

1. Harry Davies (Newport Harriers)

2. Michael Lewis (PBB)

3. Lee Drew (Lliswerry)

View all the results on our Results Page

A huge congratulations to all our athletes/officials/volunteers who were recognised in the annual Welsh Athletics Awards:

Our Chair Joyce Tomala was awarded the title of Services to Club Development, for her commitments to supporting the Youth Development League, competitions throughout East Wales, officials and clubs is fantastic. She works tirelessly supporting not only local league and regional competitions, but Inter-Regional and national competitions and supports the whole UK Youth Development League.

It was a clean sweep for Newport Harriers in the official awards category. 
David Gilbert who has recently taken on the lead duties as a track and field official picked up the Newcomer to Officiating award. David has been instrumental in organising courses at the club, encouraging other parents and recruiting new officials to complete their level 1 qualifications.

The Official of the Year award was won by Jasmine Barraclough, for being unfailingly enthusiastic and resourceful and leads a team of officials and engages with athletes in an admirable way. Earlier this season Newport hosted a Midland league match, and this individual was field referee. Despite the many challenges during the day – often equipment focussed- she was pleasant and efficient throughout.

MERITORIOUS AWARD RECIPIENTS

• Michael Heare (Islwyn Running Club) – in recognition of his invaluable contribution to the development of athletics in Wales.

Their contribution to athletics is immense and the East Wales Region and Welsh Athletics are proud to acknowledge their dedication to our sport.

Image David Gilbert (Newcomer to Officiating) and Jasmine Barraclough (Official of the Year).

At the upcoming Welsh Athletics AGM, on 21st October, a number of proposals will be put to the membership for approval.

One aspect being proposed is to increase the Club and Member affiliation fee over the next 3 years. The CEO of Welsh Athletics, James Williams would like to invite clubs to a webinar to discuss this proposal in more detail, and enable Welsh Athletics to discuss how the funds will be utilised. The meeting will be held via Zoom on Tuesday 17th Oct, at 7pm. 2 members from each club may attend (your club secretary or Chair has the log in details)

The proposal regarding club/athlete affiliation fees:

Proposal
To increase Athlete Registration fees to the following levels;
Age Group Current Fee 2024/25 2025/26 2026/27
Senior £19.50 £21.00 £23.00 £25.00
Junior £12.00 £13.00 £14.00 £15.00

Club affiliation Fees:

The Club Affiliation fees would increase to the following levels.
Fee Current Fee 024/25 2025/26 2026/27
Club Affiliation £100 £200 £250 £250

Please pass on this information to your club members and ensure that representative members of your club attend the Zoom meeting ahead of the AGM.

WA Byelaws approved 22.10.2022

16.2 Eligibility to compete in Regional Championships and to represent a Region at Welsh Inter regional championships.

16.2.1 To be eligible, an athlete must have at least ONE of the following qualifications:

a) Birth – the athlete having been born in the Region.

b) Residence – the athlete having resided continuously in the Region for a minimum of nine months immediately prior to the event. Residence to include service at a military unit based within the Region. Any athlete claiming eligibility to compete under this qualification must supply documentation details to the Regional Athletics Council in order to be processed before being accepted.

c) An Athlete attending at a School, College or University in the Region. Students qualified under this criterion do not acquire a qualification to compete for the Region in UK inter county competitions.

d) Retention of Residence – an athlete, who has competed for a Region under the residence qualification, retains their Regional eligibility, regardless of residence, until such time as they compete for another Region or county.

e) In addition, the athlete must be registered with Welsh Athletics on the day of the event AND they may not have competed in the championships of, nor represented another Region or County in the competition year.

What an amazing day everyone had as East Wales won again! A huge congratulations to all the athletes who competed in Aberdare in the very interchangeable weather conditions. You should all be incredibly proud of yourselves! Both the boys and girls teams were overall winners and the trophies were collected by Jack and Sadie. This then meant that we won again by just shy of 100 points. A fantastic achievement!

We managed to secure 20 golds, 20 silvers & 13 bronze medals…..with 21 PB’s on route! Both Callum Webb (100m) and Lois Codling (800m) achieved Championship Best Performances. A massive well done to both!

Finally, a huge thank you to all the officials, volunteers and supporters who helped support the East Wales team in the lead up to the competition and on the day. The officials helped cover extra duties to ensure the day could carry on and run smoothly and we can’t say thank you enough.

Here’s to the next one.

Claire, Darryn & Joyce (Team Managers)